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ARTICLE: How to Write an AI Policy for Editors, Reporters, and Freelancers
URL: https://omniscient.news/blog/write-ai-policy-editors-reporters-freelancers
Published: 2026-03-20
Updated: 2026-04-01
Category: AI in Journalism
Tags: AI policy, editorial standards, freelancers, governance, newsroom management
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A single AI policy that covers all editorial contributors — staff and freelance — is more effective and equitable than separate policies. Here is how to write one.

Most newsroom AI policies are written for staff and fail to address freelancers — who increasingly contribute the majority of content at mid-size publications. A unified policy covers all contributors and creates consistent editorial standards regardless of employment type.

Key Policy Provisions

A unified AI policy for all contributors should specify: approved tools list (which AI tools contributors may use), prohibited uses (direct quote generation from AI, unreviewed AI publication), disclosure requirements (which uses require reader disclosure), data handling (no unpublished material in external AI APIs), verification requirements (all AI-assisted factual claims require sourcing), and consequences of non-compliance. Freelancers should sign the policy as part of their commission agreement. Staff should complete annual policy training.

Frequently Asked Questions

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